There's no doubt that you have questions.
      The following FAQs should give you the answers you need.
1040SCAN Outsource Tax Payer Security
 

1

  What is 1040SCAN™?
2   What are the benefits of using 1040SCAN™?
3   What are the steps in using 1040SCAN™?
4  

What types of source documents does 1040SCAN™ read?

5  

What tax software does 1040SCAN™ work with?

6  

What equipment do I need to use 1040SCAN™?

7  

How much time does 1040SCAN™ require to process a job?

8  

What type of product support is available?

9  

Do I need to wait until I’ve received all my client’s source documents before I use 1040SCAN™?

10  

Can I use 1040SCAN™on a return that has already been started?

11  

How do I setup my scanner to get best results with 1040SCAN™?

12  

Do I need to organize my source documents before scanning them?

13  

Can I test 1040SCAN™?

14  

How is my clients’ data secured?

15  

Does the 1040SCAN™ service result in my clients’ data being viewed by anyone
outside my firm?

16  

Does using 1040SCAN™ affect any client disclosure or consent requirements?

17   Do I need training?
 
 
 

1

1040SCAN™ is a software program that uses state-of-the-art OCR technology (Optical Character Recognition) to automatically read scanned client source documents (e.g., W-2s, 1099s, etc.) and:
• Organize them into a bookmarked and referenced PDF file
• Transfer the source document data to the corresponding fields in your tax software
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2

1040SCAN™ reduces or eliminates time spent organizing documents and
   entering data into tax software.
• 1040SCAN™ speeds up review by providing a well organized set of source
   documents that make it easy to see which amounts have been entered into the
   tax software.
• 1040SCAN™ improves quality by:
  - Reducing data entry errors
  - Automatically identifying documents with non-matching social security numbers
    (i.e., SS#'s that don't match the tax payer, spouse, or any of the dependents)
  - Automatically identifying superseded documents
  - Automatically identifying duplicate amounts between organizer pages
    and source documents
• 1040SCAN™ is a fully automated process that does not result in the disclosure
   of client information to anyone.

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3

• 1040SCAN™ involves three simple steps:
1. Scan client source documents and send them to 1040SCAN
    (can be performed by administrative staff)
2. Go through the 1040SCAN™ Review Wizard to identify potential errors and
    issues (e.g., superseded documents, duplicate amounts, non-matching social
    security numbers, etc.)
3. Export to your tax software and generate the 1040SCAN™ PDF.

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4

• All federal organizer pages
• Government forms:
  -  W-2: Wages
  -  W-2G: Gambling Winnings
  -  1099-B: Sale & Disposition of shares and securities
  -  1099-INT: Interest
  -  1099-DIV: Dividend
  -  1099-C: Cancellation of Debt
  -  1099-G: State/Local Income Tax Refund
  -  1099-LTC: Long Term Care Benefits
  -  1099-MISC: Miscellaneous Income
  -  1099-OID: Original Issue Discount
  -  1099-PATR: Patronage Dividends
  -  1099-R: Retirement Income
  -  SSA-1099: Social Security Benefits
  -  1099-Q: Payment from Qualified Education Programs
  -  1099-SA: Distribution from an HSA, Archer MSA or Medicare advantage MSA
  -  Schedule K-1 Form 1065: Partnership Income
  -  Schedule K-1 Form 1120S: S Corporation Income
  -  Schedule K-1 Form 1041: Trust Income
  -  1098: Mortgage Interest Expense
  -  1098-T: Tuition and Fees Expenses
  -  1098-E: Student Loan Interest Expense
  -  5498: Retirement contribution
  -  MA 1099-HC: Individual Mandate – Massachusetts Health Care Coverage
  -  Resident State K-1s:
     -  CA
     -  IL
     -  MA
     -  NJ
     -  NY
     -  OH
     -  PA
     -  VT
     -  WI
  -  Nonresident State K-1s (except for GoSystem Tax RS):
     -  CA
     -  IL
     -  MA
     -  NJ
     -  NY
     -  OH
     -  PA
     -  VT
     -  WI

• Brokerage Statements
  -  A.G. Edwards
  -  ADP Clearing Services
  -  Ameritrade
  -  AmSouth Investment Services, Inc.
  -  AXA Advisors, LLC
  -  Banc of America Investment Services, Inc.
  -  Bear, Stearns Securities Corp
  -  Bessemer Trust
  -  Brinker Capital Securities
  -  Brown & Co.
  -  Brown Brothers Harriman
  -  Charles Schwab
  -  Chase Investment Services Corp
  -  Citigroup - Smith Barney
  -  Curian Clearing, LLC
  -  Deutsche Bank Securities
  -  E-Trade & other brokerages with same format
  -  Edward Jones
  -  Ferris Baker Watts, Inc
  -  Fidelity Distributors Corp.
  -  Fidelity Investments
  -  First Clearing, LLC
  -  Goldman Sachs And Company
  -  H&R Block Financial Advisors
  -  Hilliard Lyons, Inc.
  -  HSBC Securities (USA) Inc.
  -  Janney Montgomery Scott LLC
  -  Jefferies & Company, Inc.
  -  JP Morgan Private Bank
  -  JP Morgan Securities, Inc.
  -  Legg mason
  -  Lehman Brothers & other brokerages with same format
  -  LPL Financial Services
  -  Merrill Lynch
  -  Mesirow Financials
  -  Morgan Keegan & Company, Inc.
  -  Morgan Stanley
  -  Natl. Financial Services & other brokerages with same format
  -  Natl. Investor Services Corp
  -  Neuberger Berman, LLC
  -  Northwestern Mutual Investment Services, LLC
  -  Oppenheimer
  -  Pershing Advisor Solutions
  -  Pershing LLC
  -  Piper Jaffray
  -  PNC Investments & other brokerages with same format
  -  Putnam Investment
  -  Raymond James Financial Services & other brokerages with same format
  -  RBC Dain Rauscher
  -  RIM Securities
  -  Sanford C Bernstein & Co. LLC
  -  Scottrade, Inc.
  -  SouthWest Securities
  -  Sterne Agee & Leach, Inc.
  -  The Vanguard Group
  -  UBS Financial Services Inc.
  -  Vanguard Brokerage Services
  -  Wachovia Securities
  -  Walnut Street Securities
  -  Wells Fargo
  -  William Blair & Co, LLC

• Grantor Letters
  -  Bank of America and other grantor letters with same format
  -  Investors Bank & Trust Company
  -  JPMorgan Chase Bank, NA
  -  Keybank National Association
  -  NBT Bank, NA
  -  Northern Trust, NA

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5

• GoSystem RS Tax
• ProSystem fx Tax
• Lacerte Tax

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6

1040SCAN™ requires only a PC with internet connection and a scanner. No server is required as all image processing occurs on 1040SCAN™'s secure web servers.

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7

50 pages of source documents generally take less than 10 minutes to process. During peak tax season jobs submitted one day will be completed no later than the following morning
(1040SCAN™ web servers process documents 24 hours per day during peak season).

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8

E-mail, Live Chat and Telephone support is provided free of charge to registered customers.

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9

No. You can submit what you have when you have it and then submit additional documents later.

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10

Yes. You can submit a return that is in any stage of completion.

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11

Documents submitted to 1040SCAN™ should be scanned in black and white at 300DPI.

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12

No. Documents do not need to be organized nor do separator pages need to be inserted prior to scanning. Multiple documents, however, must not be combined on a single scanned page
(e.g., a W-2 and a 1099 should not be scanned on a single page)

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13

Yes. Click on the Register your interest link and a SurePrep Representative will contact you.

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14

Click here to see SurePrep’s security statement

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15

No. 1040SCAN™ is a fully automated OCR application that does not result in your clients' data being viewed by anyone outside your firm.

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16

No. Since using 1040SCAN™ does not result in the disclosure of client data to anyone outside your firm no special disclosure or consent is required.

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17

Yes. 1040SCAN™ has an intuitive interface and is simple to use so all the training that is need is a basic introduction class that takes less than 4 hours. The 1040SCAN™ Help system provides easy to follow step by step instructions on submitting, reviewing, and completing 1040SCAN™ jobs to assure your success after the training is complete.

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